WELCOME TO FAIRFIELD WEST ELEMENTARY
Bullying and Harassment Specialist / Title IX Coordinator
Fairfield City School District
4641 Bach Lane
Fairfield, Ohio 45014
(513) 829-6300 ext. 7149
West Summer & 2021-2022 School Year Updates
We are one month from returning to school, summer goes by so quickly! I hope you are enjoying the summer and time with your families. The past 16 months have been very interesting and insightful. While we did not get to do all the activities and events that we would have liked, we have learned new ways to connect and have fun. With
much hope, we are planning to get back to a new normal this fall! As of now, we have many events scheduled beginning this fall. Here are just a few: picture day with Jostens (no longer with Lifetouch), Scholastic Book Fair, Math and Reading Game Night, Heritage Festival, Boosterthon, Santa Shop, West Parent Diversity Advisory Meetings, and choir performances. We cannot wait to see you at all of the events! This year Mr. Cobbs had to do our Arts Fair a little differently. Some of you may have missed the districtwide arts fair. Mr. Cobbs put together one for each homeroom, grades 1-5, that you can view on Missy Muller's YouTube Channel. Such great artwork! Thank you, students and Mr. Cobbs!
Below is information to keep you informed and up to date so you can prepare for Fall 2021-2022
school year ahead of time.
We have been making changes to the office over the summer both physically and in office positions. Mrs. Carla Woeste has accepted the secretary's position that Mrs. Brenda Scheidt retired from in June. We are in the process of hiring a clerk for Carla's position. We are moving offices around and opening up the front office to be bigger. We cannot wait to see the final results! Below are the office hours for the rest of the summer in case you need to be in contact.
July 29-August 6: Office opens with hours 7:00 a.m. – 3:00 p.m.
August 9-August 16: Office is open from 8:00 a.m. – 4:00 p.m.
August 16: Office is open 11:00 a.m. – 4:00 p.m. (closed 8:00 a.m.-11:00 a.m. for districtwide staff meeting)
August 17: Office hours from 8:30 a.m. - 4:30 p.m. - First day of school for students
As you have already heard, Mrs. Tudor accepted a principal's position in Cincinnati Public Schools. We wish her the very best! We are excited to announce that we have hired Roxanna Woyat from South Elementary as our new assistant principal. Mrs. Woyat has been teaching for 14 years in our district. She has worked as an intervention specialist with grades 1-4 and taught both Kindergarten and 1st grades. We are super
excited to have a strong Fairfield community member be a new part of our West family! Mrs. Woyat will be
starting at West on July 26. Due to district meeting obligations and various trainings, Mrs. Woyat
and I will be in and out of the office until July 30. If you need us, please feel free to email
email@example.com or firstname.lastname@example.org. We will return to the building full-time on August 2 to finalize preparations for the new school year.
- Class lists & Transportation for 2021-2022
Your child's teacher assignment will be sent on August 10 through West REMIND. You will not be receiving
a letter in the mail from the teacher, it will only come through REMIND. Your REMIND is set up based on
the student's 1st contact in Final Forms. Please make sure you have registered in Final Forms in order to
receive the communication of your student's teacher. If you would like to add a second adult to receive
the school information through West Remind text the number 81010 and in the message type @FAWE. You will receive a message back saying you have been added. Bus routes will be posted on the district website under transportation (direct link: https://www.fairfieldcityschools.com/apps/pages/index.jsp?uREC_ID=183614&type=d&pREC_ID=423331) about one week prior to the start of school. Be sure to check online for bus information. I will be sending a letter via US mail the week before school starts with reminders and bus tags.
Virtual Open House
Open House will provide an opportunity for students and parents to virtually meet the teacher, explore the
curriculum and learn about classroom expectations. Information regarding dates/times and how to access
the video will be communicated via your child’s teacher through Remind on August 13.
Tuesday, August 17 – First Day of School for 21-22 YAY!
Students return! Final Forms MUST be completed prior to students attending the first day of school. This
is very important for emergency reasons and student dismissal plans. Final Forms is open now so please do
it ASAP! School hours are 9:30 a.m. – 4:00 p.m. for grades 1-5 (see below for Preschool and Kindergarten
times). We encourage everyone to put their children on the bus on the first day of school. This helps the
teachers know what bus to put the child on at the end of the day. NOTE: If your child is a daily pick-up
(car rider or walker) at the end of the day, you are required to fill out a release form and register for a
release tag on our West website by Friday, August 13. Please know the first 2 weeks of school takes
extra time to make sure everyone is where they need to be for both buses and students to be released.
We will do our best to be efficient but please prepare for delays.
- Kindergarteners and Preschoolers
The AM Kindergarten/Preschool session is from 9:30 a.m. - 12:10 p.m. The PM Kindergarten/Preschool
session is from 1:20 p.m. - 4:00 p.m. Preschool students are dropped off and released in the back of the
building from our multi-purpose room. Preschool teachers will be in contact with the families to share the
drop-off/ pick-up procedures. Kindergartner's schedules are slightly different on the first three days of
school (8/17/21-8/19/21). They have a staggered start. Only one-third of the kindergarten class will be
invited to attend each of the first three days of school, while the other two-thirds stay home. Detailed
information on your child's schedule will be sent to you via REMIND on August 13. The first day for all
Kindergarten students to attend and met each other is Friday, August 20.
- School Fees
School fees for grades 1-5 are $60. Kindergarten school fees are $40 and preschool fees are
$33. You may pay school fees online at www.fairfieldcityschools.com (select the "PaySchools Central" box or access the page directly at https://www.payschoolscentral.com/) using MasterCard or Visa. You may also pay with cash, money order, or check payable to Fairfield West Elementary. Fees are due by Thursday, September 30.
- Final Forms
You must fill out Final Forms every year to register/update information and electronically sign important
school documents for your child. Final Forms account: https://fairfield-oh.finalforms.com/is now open for
you to update/register your child/children. Please have this completed no later than August 1 to
ensure you receive valuable school and teacher information for the 2021-2022 school year. All forms must
be electronically signed in order for your account to be considered complete by August 1, 2021. Incomplete
forms will remain red until they are completed. If you have questions about your account, please contact
the school office: (513) 868-3021, Woeste_c@fairfieldcityschools.com or email the Registration Office:
- School Supplies
All school supply lists are posted online at www.fairfieldcityschools.com website (Select "Parents" and "School Supply Lists." Please send the school supplies with your child on the first day of school.
- Parent Weekly Email & Resources
In an effort to improve communication with our West Families, please make sure you are receiving REMIND
messages. This is our main source of communication. Teachers send out information specific to your child's
class and we send out a Bi-Weekly Newsletter on a forum called SMORE by sending you a link through
REMIND. If you or your spouse do not receive our information through REMIND you can sign up for West
Remind by texting the number 81010 and in the message write @FAWE. The WEST website is another
resource we update frequently. Check the site for parent letters, upcoming events, and important
information. Here are some other ways to keep informed about our school and events: Follow us on Twitter
@fcsdwest, Fairfield West website on the district page (Select "Schools" at the top of the page), Follow the Fairfield West PTC Facebook page: Search Fairfield West Elementary PTC.
Best wishes for a continued safe and memorable summer with your families. We are looking forward to a very positive and meaningful 2021-2022 school year!
**** REPORTING ABSENCES ****
State law requires that parents notify the school office to report tardiness or absence from school. An email address has been established for attendance purposes. Parents may use the following address to report student absences: email@example.com. The email notification will serve as a parent note. This email address is an option we are providing for your convenience. Parents may still choose to call in to report student absences on the day of the absence. However, if you choose to call in, we still need to receive written notification of a child's absence within 3 days of the child's return to school in order for the absence to be considered excused. When appropriate, please request a doctor/dentist/court/funeral document to be submitted to the school. A total of 42 hours of parent excused notes may be used for excused absences. After 42 hours, it needs to be one of the above mentioned documented excuses or it will be considered unexcused. Excessive unexcused absences may result in letters from the district, meetings with building administrator (s) or potential involvement with the district truancy officer.