Student Absences and Excuses
Regular attendance by all students is very important. In many cases, inconsistent attendance is a major reason for poor schoolwork.
However, there are situations that may cause a student to miss school. Parent or guardians are asked to notify the school, by phone, as early as possible on the day a student is absent. Also, a note from the parent or guardian explaining the reason for the absence is required when the student returns to school.
Fairfield Schools will use its automated phone calling system to advise parents if their child is absent from school. The call will be made for all absent students, unless a note or email has been received from the parent. Parents who call the school to advise their child will be absent will still receive the automated call, as a reminder to send a note regarding the absence when the child returns to school.
Parents may send an email to the following to report an absence:
Parents may send an email to the following to report an absence:
- Senior High School - email@example.com
- Academy - firstname.lastname@example.org
- Freshman School - email@example.com
- Creekside Middle School - firstname.lastname@example.org
- Crossroads Middle School - email@example.com
- Central Elementary - firstname.lastname@example.org
- Compass Elementary - email@example.com
- East Elementary - firstname.lastname@example.org
- North Elementary - email@example.com
- South Elementary - firstname.lastname@example.org
- West Elementary - email@example.com
The school district policy on student absences is below and in a downloadable format at the bottom of the page:
STUDENT ABSENCES AND EXCUSES File: JED
Regular attendance by all students is very important. In many cases, inconsistent attendance is a major reason for poor schoolwork.However, there are situations that may cause a student to miss school. Parent or guardians are asked to notify the school, by phone, as early as possible on the day a student is absent. Also, a note from the parent or guardian explaining the reason for the absence is required when the student returns to school. The school will accept emails explaining the absence in lieu of a handwritten note as long as the email address is registered with the school.
Definitions of absences and excuses, both excused and unexcused, multiple tardies
A. A student’s absence may be excused for the following reasons:
- Personal illness
- Illness in the family
- Quarantine of the home
- Death of a relative
- Medical or dental appointment
- Observance of a religious holiday
- College visit
- Traveling out of state to attend a Board-approved enrichment activity or extracurricular activity (applies to absences of up to twenty-four (24) school hours)
- An emergency, or set of circumstances, which, in the judgment of the Superintendent/designee, is a good and sufficient cause for absence. (Examples: court appearance, out-of-school suspension)
B. The first forty-two (42) school hours of absence in a school year for full time students and the first twenty-one (21) school hours of absence for half time students may be excused, if the absence is for one of the above reasons, and if the parent or guardian provides a note when the student returns to school explaining the reason for the absence. Such notes are required to be submitted no more than three (3) school days after the student’s return. If documentation is not provided within this time period, the absence(s) will be deemed unexcused. Early dismissals and late arrivals are counted toward the number of hours absent.
C. If a student accrues more than forty-two (42) excused hours in a school year for full time and twenty-one (21) excused hours for half time, the additional hours absent may still be excused; however, additional documentation may be required in some situations. In addition to the note from the parent or guardian required for any absence, the following situations may require this specified additional documentation:
- Personal illness - doctor’s note verifying illness and date when student can return to school.
- Illness in the family - parental note explaining the relationship and illness
- Death of a relative - obituary noting family relationship
- Quarantine of the home - doctor’s note
- College visit - school-authorized documentation of visit
- Court appearance - documentation from court verifying appearanceSuch notes are required to be submitted no more than three (3) school days after the student’s return. If documentation is not provided within this time period, the absence(s) will be deemed unexcused.
D. All other absences are unexcused.
E. Any student who arrives after the designated starting time of a building’s school day and before the one-half (1/2) day absence time for that building will be considered tardy. Any time missed will count toward the number of hours absent.
A student whose absence from school is unexcused shall be permitted to make up work, except for the student who voluntarily does not report for class as assigned or leaves school property without authorization by school officials. It is the student’s responsibility to secure the work. The work, when satisfactorily completed and submitted in a timely manner according to established procedures, will be accepted for a minimum of passing credit.
Vacations or other Nonemergency Trips
The Board does not believe that students should be excused from school for vacations or other nonemergency trips out of the District. The responsibility for such absences resides with the parent(s), and they must not expect any work missed by their child to be re-taught by the teacher. If the school is notified in advance of such a trip, reasonable efforts are made to prepare a general list of assignments for the student to do while he/she is absent.
Absence due to Out of School Suspension
A student who is out of school due to suspension shall be permitted to make up work. This work, when submitted in a timely manner according to established procedures, will be accepted for a minimum of passing credit. The absence for out of school suspension will be an excused absence.
Sent Home by the School Nurse
Students who are sent home from school by the school nurse, due to illness, will not require a note for the day they are dismissed.
Absences and Truancy
A. Habitual Truant
A student with thirty (30) or more consecutive unexcused school hours, or forty-two (42) unexcused school hours in one month, or seventy-two (72) unexcused school hours in one school year, may be considered “habitual” truant, under Section 2151.011 of the Ohio Revised Code.
B. Truancy Intervention
Prior to any student being considered a habitual truant, the student will be required to participate in the districts truancy intervention plan. Any student or parent that refuses to participate in the truancy intervention plan may be considered habitual truant.
Students who are “habitual” truants may receive a citation to the appropriate court. The student’s parent(s), guardian(s) or other person(s) having care of the student may also receive a citation to the appropriate court.
The Board authorizes the Superintendent to establish a hearing and notification procedure for the purpose of denying a student’s driving privileges if that student of compulsory school age has sixty (60) consecutive hours during a school month or a total of at least ninety (90) hours during a school year.
C. Retention of Truant Students
Under Section 3313.609 of the Ohio Revised Code the Board is required to adopt a policy on the retention of truant students. The Board shall prohibit the promotion of a student to the next grade level if the student has been truant (absent without excuse) for more than ten (10) percent of the required attendance days in the current school year, and has failed two (2) or more of the required curriculum subject areas in the current grade. These provisions may be waived if the student’s principal and teacher agree, in writing, that the student is academically prepared to be promoted to the next grade level.
(Revised: January 23, 2004; revised: August 21, 2008; revised: May 20, 2010: revised: June 26, 2017; revised: April 19, 2018)
LEGAL REFS.: ORC 3313.609: 3321.01; 3321.03; 3321.04; 3321.13; 3321.14; 3321.19; 3321.38; 4510.32
CROSS REFS.: IGAC, Teaching About Religion
JEDB, Student Dismissal Precautions
JHC, Student Health Services and Requirements
JHCC, Communicable Diseases
A Student Vacation Request Form is included in the files below.