Arrival and Dismissal

2024-2025 Policies and Procedures for Arrival

Daily Drop Off 1st through 5th graders

• Pull into the parking lot off of River Rd. using the right hand lane only, follow (to the right) around the perimeter of the staff parking lot.
• Please do not block the driveway so that our buses are able to enter the bus lot.
• Students should be dropped off in the front entry drive (one way), no earlier than 9:15 am
• Pull forward to the beginning of the side walk or the farthest point possible. This prevents cars from lining up on River Road and also blocking our bus entry.
• For their safety, students must exit the car on the right hand passenger side.
• Adults dropping off students are asked to remain in their cars when dropping off. Please make sure your child is ready to exit the car when you arrive at drop off point.
• Students will be directed to enter in through the front gym doors until 9:25 am then through the front doors.
• Students will be expected to sit or stand in the gym while they are waiting to be released to their classroom.
• Staff in the gym will assist students to their homerooms
• Parents are not allowed to park in the front entry drive and are not permitted to enter the gym with their child/ren.

 

NEW Preschool and Kindergarten ONLY (K-pm pickup as out front)  drop off and pick up procedures. We will be conducting drop off and pick up for your convenience on the asphalt lot near the classroom doors. The gate to access the lot will be open for AM Preschool and Kindergarten ONLY from 9:15-9:30 a.m. and 11:55-12:10 p.m. The gate for PM Pre-School and Kindergarten will be open 1:10-1:20 and 3:50 to 4:00 p.m.. Cars can only enter from Vinnedge Avenue, LEFT TURN ONLY into the lot. You may need to circle the block to access the turn due to NO RIGHT turn into the lot. Once you enter the lot, you will be directed into a line and to pull ALL the way forward to accommodate as many cars as possible. Cars must be placed in park and when signaled by a West staff member, adults must escort/pick up their child to their assigned classroom door. Return to your car immediately and a staff member will release the car line to exit the lot. In order to ensure the safety and well-being of students and staff, CARS ARE NOT permitted to change or exit their lane to go around other cars. If there is an issue, a staff member may direct you to proceed around a car, if needed. Please be cognizant of other families and staff by being attentive and quickly unload and load your student so that we may release the cars and let the next group in to unload/load their children. For safety reasons, if you choose to park on a side street and walk your child, please use the sidewalk and designated area next to the Preschool playground to bring your child to the classroom door. We will continue to use pick up tags given to you so that we can identify permission to release the student to you. If you arrive after the gate is closed, you will be required to park and walk your child to the classroom door.  

As always, the safety of our students is of utmost concern to us. We appreciate your compliance with the above policies/procedures.

1-5 Daily Pick Up Car Rider (Kindergarten and Preschool procedures below): 

If you are picking your student up daily from school at dismissal, your child will be assigned a number that will be on a red pick up tag attached to their backpack. You will be given a number placard to place in your car (hang from your rearview mirror) that matches their tag number. The number must be visibly displayed in order for the student to be released from the gym. If no tags are visible you will be asked to pull ahead and wait until pick up permission can be verified.

 

In order for the student to receive a pick up tag you must fill out the Transportation Information form in Final Forms at https://fairfield-oh.finalforms.com/ to receive your assigned student pick up number.   After this form is filled out, you will be given a number tag placard to display in your car (rearview mirror) and your student will receive a red tag with the same number for their backpack. If you need an additional parent placard please contact the office. • By completing this form and placing the designated red tag on your student's backpack, you are giving permission for your student to be picked up by the placard-holder.

 

If your child rides a daycare bus/van, please designate DAYCARE TRANSPORT in Final Forms.  Those students will receive a separate tag.

 

It is your responsibility to ensure the number placard is displayed hanging from your rearview mirror. If someone else is picking up your child routinely, request an additional number placard or give them your placard to display in their car. If someone else is picking up your child due to a change in schedule, and they DON'T have your number placard, please notify BOTH the teacher (via REMIND) and the office by 3:30 pm. The person picking up will be required to show identification in the pick up lane. For safety reasons, it is very important that you and your child keep your tags attached and properly displayed.

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Pick Up Procedure for Car Riders:
We will have two lanes during afternoon (4:00 pm) pick up for grades 1-5. We will load one lane at a time. After the first lane is loaded we will release them to leave. Then we will fill the second lane of cars. We will go back and forth until all students have been picked up. Pick up begins at 4:00 and is usually done no later than 4:10, this will continue to be our goal!  PLEASE pay attention to the staff directing you where to go and when to pull forward, this will make the process much smoother.  In order to ensure student safety, the following safety precautions must be followed:
• When arriving to line up for pick up, all cars must enter the lot in the right hand lane.  Do not cross over the exit lane on the left side. Once you have entered the lot in the right hand lane, circle the staff parking lot to get in line.  

• All students must load their car on the passenger side for safety reasons and so the staff can see all
students. Parents, please remain in your car to keep the line running smoothly.
• All students will be using the sidewalk and not crossing the grass to access the loading zone.
• All cars must be in park when loading students
• Cars must stay in their lane until signaled by the staff member releasing the car line. Do not attempt to go
around cars. Remain in your lane!

• All cars must turn right only out of the pick up lanes. NO LEFT TURNS!

 

Thank you for your continued patience and working with us to make this a safe and speedy process!
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